Administrative Officer at Vestates
Vestates, founded on March 19, 2013, is a private limited liability company specializing in real estate and property management services. Over the years, the company has built a strong reputation for delivering complete real estate solutions — from the sale and lease of residential and commercial properties to long-term property management both within Nigeria and internationally.
Vestates has consistently focused on integrating technology into its operations to enhance efficiency and service delivery. Today, technology remains central to its mission as the company continues to grow and innovate in Nigeria’s dynamic real estate market.
Job Title: Administrative Officer
Location: Abuja (FCT)
Employment Type: Full-time
Reports To: Senior Administrative Manager
Job Summary
The Administrative Officer will provide vital support to the Senior Administrative Manager by ensuring the smooth operation of daily office functions. This includes managing correspondence, maintaining documentation, coordinating logistics, overseeing office supplies, and assisting with internal communications and events.
Key Responsibilities
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Draft offer letters, invoices, and official correspondences.
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Review tenancy, sales, and property management agreements.
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Handle professional correspondence with clients and prospective clients.
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Maintain an efficient documentation and filing system.
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Process fund requests and track expenses with accuracy.
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Coordinate company carpool operations, ensuring efficient use of vehicles and proper record-keeping.
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Supervise the Front Desk Officer in managing vehicle logs, fuel records, and movement schedules.
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Ensure all vehicle documentation (licenses, insurance, etc.) are current and properly filed.
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Approve driver rosters and oversee fleet performance and maintenance.
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Monitor office consumables and inventory, placing supply orders as needed.
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Conduct quarterly market price checks to ensure cost efficiency.
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Oversee office and external environment maintenance, including lawns, gardens, and parking areas.
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Supervise the Front Desk Officer to ensure guests and calls are handled professionally.
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Organize meetings, internal appointments, and company events.
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Handle incoming and outgoing mail and communication effectively.
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Adapt to any additional responsibilities as required.
Qualifications
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Bachelor’s degree or HND in Business Administration, Office Management, or related field.
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Minimum of 3 years’ experience in an administrative role, preferably in real estate or a corporate environment.
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Familiarity with property management documentation is an advantage.
Skills & Competencies
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Excellent organizational and multitasking abilities.
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Strong written and verbal communication skills.
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Proficiency in Microsoft Office (Word, Excel, Outlook).
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High level of confidentiality and discretion.
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Good interpersonal and customer-service skills.
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Effective time management and prioritization skills.
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Ability to work both independently and as part of a team.
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Proactive problem-solving mindset.
Salary: N250,000 – N300,000 / Month
Application Closing Date: 13th November, 2025
How to Apply
Interested and qualified candidates should click here to apply online.
Note: Only shortlisted candidates will be contacted.
